Individualized Education Program

Female teacher helping female student

Mexican dance.

Once eligibility is determined, the Area NDSP POC for special education shall oversee the development of an IEP in coordination with service providers, the classroom teacher, and the parent or guardian. Information may be shared telephonically, through electronic mail, and/or facsimile (FAX).

A copy of the IEP shall be presented to the parents and the service providers for review and final input. Parents shall sign the agreed upon IEP and send the signed cover page electronically or by facsimile to the Area NDSP POC for special education for signature. Both the parent or guardian and the service providers should maintain a copy of the completed IEP. The original IEP shall be maintained in the a confidential special education file at the Area Office.

The Area NDSP POC for special education shall issue a statement authorizing the funding of services which cannot be provided by the non-DoD school and/or services provided by the school which are an additional expense. Authorization of payment for the cost of services must be issued by the Area NDSP POC for special education prior to implementation.

Incoming Active Individualized Education Plan (IEP)

Parents enrolling a child with an active IEP in the NDSP should contact the Area NDSP POC for special education services. A copy of the IEP, available assessment reports, eligibility determination documents, and other pertinent information should be provided to the Area NDSP POC for special education. The Area NDSP POC for special education will coordinate efforts with the parents and the school to review the incoming IEP. Agreed upon services will be annotated on the NDSP IEP cover sheet. Services may be provided through any of the following arrangements:

  • Services provided by the school at no additional cost to the DoDEA NDSP.
  • Services provided by the school at additional cost to the DoDEA NDSP. Funding must be authorized prior to the provision of services.
  • Services that cannot be provided by the non-DoD school may be provided by local services providers or through alternative arrangements. Funding must be authorized in writing prior to the provision of services.

The Area NDSP POC for special education, parents, service providers, and the school shall work collaboratively to arrange the approved services. Invoices for services must be submitted to the Resource Management Office in the Area Fiscal Division or to the local budget officer in cases where funding is provided by the host nation.

The Area NDSP POC for special education shall review available documents to determine eligibility for special education as permitted by the guidance provided under DoD Instruction 1342.12. If there is insufficient data to determine eligibility, the NDSP POC for special education shall coordinate the required assessment. Students must meet DoDEA eligibility criteria for special education to continue receiving authorized funding for special education services.

Conducting Annual Reviews of IEPs

The Area NDSP POC for special education is responsible for monitoring the timely review of IEPs. Prior to the annual review date, the Area NDSP POC will contact the parent or guardian and/or the service providers to obtain present levels of performance and suggested goals and objectives for the draft IEP. The IEP is transmitted to the parents and service providers for review and final input. Parents sign the agreed upon IEP and send the signed cover page electronically or by facsimile to the Area POC for special education for signature. Both the parents and service providers should maintain a copy of the completed IEP. The original IEP is maintained in the confidential special education file at the Area Office.