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Allowable Expenses
A list of allowable expenses authorized for funding through the NDSP is provided below, however, this list is not all-inclusive and determination on a case-by-case basis can be made if there is any uncertainty about the authorization for funding of mandatory fees charged by a non-DoD schoo.l
- Annual Tuition
- New Student and/or Returning Student Fee (annual)
- Building Levy/Building Maintenance Fee (annual)
- Capital Fund/Capital Levy (annual)
- Technology/Computer Lab Fee
- Library, Science, Home Economics, Chemistry Fees
- Music, Art, Physical Education Fees
- Textbooks/Workbooks
- Advanced Placement (AP)/International Baccalaureate (IB) Courses and Exams
- Transportation
- Daily Commute
- Mandatory Curriculum Related Field Trips*
*NOTE: FIELD TRIPS
Mandatory Curricular Field Trips - are defined by DoDEA as organized, school-sponsored activity trips for grades 6-12 (including overnight trips) that are a specifically required component of a regularly scheduled course and participation/non-participation in the activity/trip is directly related to the student’s grade for the course, promotion, or graduation, i.e. non-participation will negatively impact the student’s grade. The mandatory nature of the activity must be supported in writing by the principal/headmaster of the school.
- DoDEA will pay for transportation and entrance fees provided the cost, when combined with tuition and other reimbursed costs, does not exceed the annual DSSR rate. Payment of student per diem-related expenses involving food, lodging, and incidental expenses is prohibited and must be incurred by the sponsor.
Athletic Trips – are defined by DoDEA as school organized and sponsored athletic trips required to participate in routine team sports or individual athletic competition for grades 9-12.
- DoDEA will pay for transportation provided the cost, when combined with tuition and other reimbursed costs, does not exceed the annual DSSR rate. Payment of student per diem-related expenses involving food, lodging, and incidental expenses is prohibited and must be incurred by the sponsor.
Non-Mandatory Curricular Field Trips and Non-Competitive Athletic Field Trips - are defined by DoDEA as those taken to enhance general knowledge or to supplement a current course or topic of study. Non-participation in these organized, school-sponsored field trips does not affect the grade for the course, promotion, or graduation.
- DoDEA will pay surface transportation only provided the cost, when combined with tuition and other reimbursed costs, does not exceed the annual DSSR rate. Payment of student per diem-related expenses involving food, lodging, and incidental expenses is prohibited and must be incurred by the sponsor.
COSTS NOT AUTHORIZED FOR FUNDING
The NDSP may not fund personal expense costs, to include but not limited to the following:
- Clothing/Uniforms/Athletic Equipment
- Laundry
- Materials (paper, pens, markers, crayons, etc. normally required to be provided by parents in a U.S. public school)
- Meals (except when dormitory enrollment is authorized)
- Student Accident or Health Insurance
- Special Courses (not part of the curriculum of comparable tax-supported schools in U.S. with the exception of host-nation cultural programs)
- Private Tutoring
- School or Classroom Decorations and/or Parties
- Locker Fees
- Yearbook Fees
- Musical Instruments
- Deposits and/or Refundable Payments
- Parent, Teacher Association (PTA/PTO) Fees
- Graduation Caps/Gown, Pictures, Banquets, Class Rings or Senior Class Fees
- Elective Courses (not part of the regular curriculum for dance, gymnastics, horseback riding, sports or other specialized instruction)
- Field Trips (not part of curriculum or comparable tax-supported school program in U.S. and when transportation/entrance fees exceed DSSR)
- Parent- or Student-Directed Educational Testing
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