Reimbursement Process
Initial requests for funding are usually sumbitted with the NDSP Application Package. Included in the funding request is:
- Funds Request Sheet (FRS)
- Invoice/Bill*
- School's Published Fee Schedule*
- School's Published Calendar of Events
* School fee schedules are not the same as invoices; vice-versa.
Once received, below is a "snapshot" of the payment process from request to payment:
- Sponsor submits funding request to their NDSP liaison
- NDSP liaison reviews and forwards to the NDSP Program Manager
- Program Manager reviews and verifies expenses are authorized
- Program Manager forwards to DDESS Budget Officer for funding approval and obligation of funds
- DDESS Budget officer returns package to the Program Manager
- Program Manager faxes approved fund citation to NDSP Liaison
- NDSP Liaison provides their budget office with the DoD fund citation
- Embassy Budget Office makes payment using DoD fund citation only for authorized expenses listed on the Funds Approval Detail Sheet for the appropriate students listed
If subsequent requests for funding are required throughout the school year, please include the following when submitting to your local NDSP lisison:
- Funds Request Sheet (in USD)
- Invoices/Bills for services/expenses
- Letter from school administrator (if applicable for tutoring)
- Progress reports (if applicable for tutoring)
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