U.S. Department of Defense Education Activity, Domestic Dependent Elementary and Secondary Schools (DDESS)
BE HERE! DoDEA Attendance Policy
DoDEA Attendance Policy supercedes all policy and procedures below:
School Policies and Procedures - Attendance/Absences/Withdrawals
Regular attendance and punctuality are essential to academic success. Although the teachers are responsible for reporting daily attendance, the staff of AHS is not responsible for students reporting to class. It is the responsibility of the student and ultimately their legal sponsor that they come to class every day prepared to learn.
Students who develop patterns of absenteeism or truancy are subject to loss of significant instructional time and interventions with the parents, sponsor, Family Advocacy Program (FAP) and/or the employer will be enacted.
Absences for family trips for extended periods of time (more than 3 school days) are strongly discouraged during the academic school year. These usually have a most harmful effect on the students’ academic performance regardless of any efforts to make up work by the student or the teacher. In the event that the parent or sponsor decides that his/her child will be absent for a family trip, the school must be notified as far in advance as possible, and the parent/sponsor and the student assumes full responsibility to make up any and all work missed.
Return from Absence
- Within a day of a student’s return to school, the student must present a written valid explanation of the absence signed by the sponsor. (Falsification of sponsor signature will result in an automatic 3-day suspension that cannot be appealed)
- A physician must certify absences for illness of more than three days. The school nurse may evaluate the student the morning of his/her return before releasing the student to the first class. Failure to submit the proper notes for absences will be considered truancy.
- Regardless of the reason for absence, students are responsible for all missed schoolwork and assignments.
- All students have up to two days upon return to school after an absence to make up work from an excused absence. That is, if a student does not bring their excuse the day they return, it will be required the following day or truancy consequences will result.
- In order to participate in an extracurricular activity, a student must be present at school from the beginning of the day on which the activity takes place. Unless the principal or assistant principal grants a specific written waiver, students with partial absences will not be allowed to participate in that day’s extracurricular activity.
- It is exclusively the responsibility of the student to seek all make up work after an absence, not the teachers’ duty. Once the period to get make up work has expired teachers are not obligated to provide students the chance to make up work, and can give them zero credit for the work missed.
Sponsor requests for early dismissal must be presented in writing. No early dismissals will be granted over the phone.
- The sponsor picking up student must come to the office and present a photo ID.
- No student will be released to someone other than the sponsor or parent/guardian or emergency contact person on file.
Withdrawal from School
Students about to withdraw from school should:
- Present to the Guidance office a written notice from their sponsor of the intent to withdraw, or a copy of the official PCS orders. This must be done at least three weeks ahead of the withdrawal date. An official AHS withdrawal form must also be completed on the student’s last full day of school.
- Steps students will take at withdrawal time:
- a. Request a copy of transcript, if needed, from the Guidance Office.
- b. Inform all of student’s teachers of withdrawal date.
- c. On the date of withdrawal, sponsor/parent will come to school and personally obtain official withdrawal from the Guidance Office.
- d. For clearance, take the form to each teacher during the day. This includes all activity sponsors, librarian, nurse, coaches, cafeteria, school pictures, and attendance officer (lock).
- e. At the end of the day, the student will take the completed withdrawal form to the Guidance Office. If requested in advance, the parents can receive interim grades to take with them. Note: Sponsors must pay for books, lunch fees and any other debt before final clearance and records are given.
- Unofficial copies of student’s records are available to the sponsor upon written request. The receiving school or university must request official transcripts.