ARTICLE I
NAME:
The name of this organization, hereinafter referred to as PAC, is Parent Advisory Committee, Marine Corps Base, Quantico, VA. The PAC will be self-governed by officers duly elected under the Constitution of this organization.
ARTICLE II
MISSION/PURPOSE:
The mission of the PAC is to discuss school related issues and advise the principal. The committee then disseminates the information and coordinates with all community resources in an effort to support the educational programs of the school for our students. The function of the PAC is to make recommendations and advise the principal on (1) school policies, student activities, and administrative procedures; (2) instructional programs and educational resources within the school; (3) allocation of resources within the school to achieve educational goals; (4) administrative and logistical support services provided by the installation commander and applicable service commands. The PAC does not address matters pertaining to personnel policies or practices, compensation of school staff, grievances of school employees, or internal management of Quantico Middle/High School or its programs.
ARTICLE III
POLICIES:
SECTION 1. The Committee is non-commercial, non-sectarian, and non-partisan. No
commercial enterprise and no political candidates will be endorsed by it. The name of the
Committee or its officers in their official capacities shall not be used in connection with a
commercial concern or with any partisan interest or for any other purposes than the regular
work of the Committee.
SECTION 2. The Committee shall not seek to direct the administration of the school or to control its policy, but may make such recommendations regarding administration and policy
as are deemed appropriate by the membership. Such recommendations will come from the
Executive Board via established chain of command. Every effort will be made to resolve
any problem at the local school level.
SCHOOL BOARD REPRESENTATION:
SECTION 1. The Committee may recommend to the Superintendent a parent to be considered for the position on the School Board when the vacancy occurs.
ARTICLE V
MEMBERSHIP:
SECTION 1. Any person who subscribes to the mission/purpose of this
Committee may become a member.
SECTION 2. Parents of children enrolled in the school, faculty and staff, are eligible to become active members.
SECTION 3. Civilian membership must not exceed 1/3 of total members. Civilian DoD employees and members of military families may be included in membership without regard to limitation.
ARTICLE VI
FUNDS:
SECTION 1. A donation in an amount to be determined may be solicited from the membership should it become necessary.
SECTION 2. Funds obtained from these donations may be utilized to finance Committee
administrative operations, meetings, and social activities. They may also be used to support special school projects, subject to the approval of the Executive Board.
SECTION 3. All disbursements from the PAC fund must be voted on and approved by the Executive Board. All checks written on the PAC account will have two signatures.
ARTICLE VII
EXECUTIVE BOARD AND THEIR ELECTION:
SECTION 1. The officers of the Executive Board of this Committee will be a Chairperson, a Vice Chairperson, a Secretary, and a Treasurer. These officers will be elected during the final Committee meeting of the school year. Should only one candidate stand for an office, he or she may be elected by acclamation following an appropriate motion from the floor. The normal term of office is one school year, and officers will continue to serve until their successors are elected and installed. Installation will normally be accomplished immediately thereafter.
SECTION 2. No person will be eligible for the same office for more than two consecutive terms.
SECTION 3. Nominations may be offered by a Nominating Committee compromised of
not less than three members. The Chairperson will appoint a chairperson of the Nominating
Committee. The Executive Board will make public the slate two weeks prior to elections.
The consent of each candidate must be obtained before his or her name is placed in nomination.
SECTION 4. Should a vacancy occur in an office during the school year, the Chairperson,
subject to approval by the Executive Board, may appoint an individual to serve the unexpired portion of the term.
SECTION 5. If the Chairperson of the Executive Board is vacated during the school year, the
Vice Chairperson will assume the office. A new Vice Chairperson will be appointed by the incoming
Chairperson, pursuant to the provisions of Section 4 of this ARTICLE.
ARTICLE VIII
EXECUTIVE BOARD:
SECTION 1. The Executive Board may include the following:
Elected Officers
Principal and/or designated representatives
Chairpersons of special committees
Grade level and/or department representatives
SECTION 2. The duties of the Executive Board will include but are not limited to the following:
1. To transact necessary business in the intervals between regular Committee meetings, and such other business as may be referred to it by the membership.
SECTION 3. Executive Board meetings will be held at the call of the Chairperson.
SECTION 4. The members listed in SECTION 1 above may:
Submit a written or oral report of the activity of his or her committee or office since the previous meeting.
ARTICLE IX
DUTIES OF THE EXECUTIVE BOARD:
SECTION 1. The Chairperson
SECTION 2. The Vice Chairperson
SECTION 3. The Secretary
SECTION 4. The Treasurer
ARTICLE X
MEETINGS:
SECTION 1. Regular meetings may be attended by the general membership and will normally be scheduled four times during the school year. Special meetings may be called by the Executive Board.
SECTION 2. The order of exercises may be:
Call to ORDER
Reading of the Minutes
Principal’s Report
Executive Board Report
New Business
Kudos/Concerns
Next Meeting
Adjournment
ARTICLE XI
EXECUTIVE BOARD:
SECTION 1. The Executive Board may include the following:
Elected Officers
Principal and/or designated representatives
Chairpersons of special committees
Grade level and/or department representatives
SECTION 2. The duties of the Executive Board will include but are not limited to the following:
1. To transact necessary business in the intervals between regular Committee meetings, and such other business as may be referred to it by the membership
2. To pass on the work and/or plans of the various committees
SECTION 3. Executive Board meetings will be held at the call of the Chairperson.
SECTION 4. The members listed in SECTION 1 above may:
Submit a written or oral report of the activity of his or her committee or office since the previous meeting.
ARTICLE XII
AUDITS:
An audit/financial review shall be made annually during the month of May by two (2) or more persons not on the Executive Board selected by the Chairperson with the approval of the Executive Board.
ARTICLE XIII
AMENDMENTS:
Amendments to these by-laws may be proposed at any Committee meeting. Proposed amendments will be reviewed by PAC Chairperson and principal. Voting will be concluded only after two weeks advance notice of those members in attendance at each of the PAC meetings.
ARTICLE XIV
QUORUM:
A quorum shall consist of those members present at any announced meeting.
ARTICLE XV
PARLIAMENTARY AUTHORITY:
The Rules contained in “Roberts Rules of Order,” revised edition, shall govern all meetings of this Committee in all cases where they are applicable and are not inconsistent with these by-laws.
ARTICLE XVI
DISSOLUTION OF ORGANIZATION:
Section 1. Dissolution of PAC shall be determined by a two-thirds vote of the membership or upon determination of the Commanding General, Marine Corps Base, Quantico, to withdraw authorization to operate on the installation.
Section 2. Upon dissolution, after all debts and liabilities are paid, any residual funds, assets, or property shall be transferred to the QMHS Student Activity Fund.
Section 3. Members of PAC could be held liable if assets are insufficient to meet all debts.
Drafted: 5 December 2005 Approved:_______________
Date
Constitution Revision Committee
A meeting involving the following persons drafted this proposed document:
Charlie Winters, Kris Choi, Leigh Curatola, Shirley Roberts, Jim Richey, Terry Richey, Cathy Walter, Kathy DeLaOssa, Sue Harrington